Understanding SharePoint Share Option at Site and Document Levels

The Pre-Conditions to enable External Sharing is that, External Sharing must be turned on for that Particular Site Collection. It can be turned on at the tenant level by the Office 365 Admin and then separately can turn on or off for every Site Collection. 

It is important to understand the below scenarios, when Share Option is clicked at the Site Level: 
  • When you are logged in as a User with Full Control Permissions Or you are present in the Owners Group, you can share your Site with both Internal Users as well as External Users; When such a User shares, he also will an option to select one out of 3 permissions levels: Owner, Edit or Read - so accordingly, the Owner user can assign permissions to any of these 3 permission categories. 
  • When you are logged in as a User with Contribute Permissions (Or you are present in the Members group), you can share your Site with both Internal Users as well as External Users). A Member user cannot select the Permission category for the Invited user. The user by default gets Member permissions only. 
  • When you are logged in as a User with Read Permissions (Or you are present in the Visitors group), you can share your Site with Internal Users, but the Permissions request are only sent to the Site Owner. The Site Owner then has to login, go to Site Settings -> Site Permissions -> Click on View Permissions Requests and Pending Invitations and then Approve or Decline the request. Once Approved, then, the respective User invited by the Visitor User will get the required permissions (Member / Contribute level and the Admin can change it after Approving also). A User in the Visitors group however cannot invite External Users                                                                                                                                                                                     External User Invitations also expire in 7 days.                                                                                   
 When a single document is shared, then Get a Link option appears (this does not appear when Site level Sharing is done) and behaves as below: 
  • When a Full Control or Member user shares this, then, he / she gets an option to send a link for both View as well as Edit 
  • When a Member user shares the document, then he / she gets an option to send a link only for View 

Comments

Post a Comment

Popular posts from this blog

Using External Content Types with Stored Procedures with Input Parameters

Image
You must have tried External Content Types - the exciting new feature in SharePoint 2010 to connect to an external SQL table and provide a list where it lists, creates, updates data straight into the SQL table. People always wonder, how do you get a ECT to work with a Stored Procedure, one that has input parameters. You could do it this way... Step 1: In your SharePoint Designer 2010, create a new external content type Step 2: Connect to your SQL Server and then make sure you see the Routines (your stored procedures must be listed here) Step 3: Rt Click on the Stored Procedure name and create operations for "Read Item" and "Read List" - both are required for the External Content Type's SharePoint list to be created. During both these wizards, in the Input Parameters, your SP's Input Parameter will be listed. Here, you need to create a filter, which sends out it's value to the SP's filter. For example, if your SP's Input Parameter is @Emp...
Read more

Validate a SharePoint Date Field against Current Date in Javascript

Consider the following scenario: You have a SharePoint Site which has its regional settings set to English (UK) - so that the date format becomes dd/mm/yyyy in all date pickers You would like to validate a particular date field in your List or Document Library against the current date If the validation does not pass, you should not allow the form to save So what the script does is: Uses the sputility (check my previous posts and also look at http://sputility.codeplex.com) to get the particular SharePoint date field It comes out as a date datatype, so I cast it to string Since the format is in dd/mm/yyyy and Javascript compare and date functions work only with mm/dd/yyyy, I am converting them back to that format then using UTC string conversions and comparing... Enjoy! <script type="text/javascript"> function PreSaveAction() {  var createdate = SPUtility.GetSPField('Date of Creation').GetValue();  var createdatestr=createdate.toString();      ...
Read more